South Hall Parish Hall Committee. The Annual General Meeting of South Hill Parish Hall committee was held on Monday 21st May 2018 at 7.30.pm.
Present were Messrs D. Hicks (chair for evening), A. Budd, D. Brent, R Squires, D. Skelton, Mesdames E. Moir and W. Trewin. Apologies for absence were received from Mrs. A. Humphreys.
The minutes of the 2017 AGM were read and approved. There were no matters arising.
Reports from the Secretary, Vice chairman and Treasurer.
Vice Chair report.
I apologise for being absent for the AGM.
Firstly a HUGE Thank You to Nick for the years he’s been the hall committee chair and committee member, for the events organised and setting the standards, I’m sure we’re all sorry to see him step down but I know we can rely on his continued support.
This is very much a team effort, with Wendy as secretary, Liz as treasurer and David, who have ALL been on the committee for many years providing much energy, stability and continuity.
Richard took on the role of bookings secretary last year, and I know he has been kept busy with enquiries and Andy joined last year. (We welcome Janet and Dave to your 1st AGM.) THANK YOU to you ALL.
The Harvest Supper and Auction is one of the committee’s number one community events, and long may it continue to be successful, attracting many from the parish and enjoying again the entertaining Golberdon Choir. Thank you to everyone involved. This year it will be held onSept 15th 2018.
The hire charge of £12 per session has remained constant and gives great value for money and provides an opportunity to advertise for more day time bookings. In addition weekend packages for weddings and parties could be further promoted.
New curtains organised by Liz with the South Hill W.I and some painting has improved the looks inside. The South Hill Connection paid for the new notice board at the entrance gates, resplendent with flying pheasant, certainly gets noticed. The Parish Council have installed the old cricket roller, with signage, at the hall entrance and improvements to the road surface there is planned, plus the play park has also recently had a revamp, all important work and helping with the overall look.
Hiring a regular cleaner and casual help has also helped keep up appearances.
We have also gained by working with SHARE, South Hill Association for Renewable Energy, and profit from the solar PV panels on the roof and have FREE WIFI available, the Piece Makers in particular enjoy this free addition. SHARE also proposed money from the Community Benefit Funding from the Solar Farm at Bray Shop be used for a new boiling water system and the Parish Council have made these funds available to us. SHARE also applied for a Marks & Spencer energy grant to install a solar battery system to store the energy generated from the P.V panels, although unsuccessful, they are also working with us on a lottery grant to provide funds for improvements.
Mainly the flooring, but also the roof over the committee room and the kitchen need refurbishment, LED lighting, plus extra gravel for the car park and looking at extending the existing parking will all be a costly exercise, again I thank our Parish Council and for their support and your commitment for the future.
We have also had offers of help to fundraise from residents and locals, namely Yvonne and Doug for the recent Quiz Night and Mark for setting up a car wash at Tesco’s. Nick is continuing with the Live Music evening on July 21st. and will be looking for helpers. Plus we will be arranging a car boot sale at the Horticultural Show on August 18th. Johnny Mac has also agreed to provide a free music evening for us sometime.
To continue with the success of our Parish Hall, we need to maintain a high quality venue that is value for money and to help provide a wide range of events for the community, engaging with hall users, and encouraging involvement with local groups and residents.
Ali Humphreys. Vice Chair
Election of officers:-
Chair Liz Moir, Vice chair Ali Humphreys, Treasurer Andy Budd, Secretary Wendy Trewin, Booking Secretary Richard Squires. The AGM concluded at 8pm. followed by an ordinary meeting
Matters arising – hall floor specification have been revised and quotes received, suggested a storage heater could utilise the power provided by the solar panels, if a convertor was purchased. Repair at the back of the hall to be completed. Outside a soak away is needed and piping.
To replace present lighting with LED would cost in the region of £4,600 suggested replacing bulbs with LED equivalent when necessary. We await results of grant applications before making any decisions.
Rent, it was agreed that room rental should stay at £12 per session, Sessions are 6am – 12noon, 12noon – 6pm., 6pm – midnight, parties should be £24 as they usually take more than one session.
Harvest supper Saturday 15th September.
Broad band – David. Skelton representing SHARE, advised the meeting that paying for broadband was not a viable proposition, as information can be accessed from 4G mobile.
The secretary to write to Nick Easton, thanking him for his time as a committee member and chairman.
Date of next meeting Monday 23rd\July at 7.30.pm.
The meeting concluded at 9pm
With help from the Parish Council, SHARE has been paying for the fibre broadband and wi-fi connection at the Parish Hall in Golberdon, using income from the solar PV panels on the Hall roof (which we share 50:50 with the Parish Hall committee). BUT… our BT contract is now coming to an end, BT want to almost double the cost, and the Parish Council have said they can no longer contribute. What do we do? Our share of the income from the solar PV is not enough to cover BT’s aggressive price increase, so we are looking at alternatives. It would be a shame if we had to abandon this valuable asset to the community.
South Hill Association for Renewable Energy